Rental Process:

1. Find the appropriate form under the tabs above.
2. Fill out the PDF fillable form and email it to the designated Rec Center representative.
3. The representative will respond letting you know if the space is available.
4. If the space is available the representative will contact you to confirm the rental and request payment.
   1. Payments can be made by credit card over the phone.
   2. Your rental is only secured once the rental form is filled out and signed and the rental is paid for.
5. You can request multiple days and times on one form, but we do not allow for open ended rentals.

Special Event vs a Rental:

1. Rentals with over 100 people in attendance may by considered a special event.
   1. Contact the Recreation Manager for proper event designation.
2. If your event is open to the public, serving alcohol, and takes place outside of the CRCC it is a Special Event.
   1. If it is inside the CRCC use the CRCC Special Event Rental Agreement.
3. If it is determined that your rental is a special event the Town of Carbondale Special Event Agreement will be used for your rental and different rates may apply.
4. Special Events paperwork will be obtained and coordinated through the Town of Carbondale Clerk.

Cancellations

Full refund for cancellations made 8 days or more prior to the rental.
Damage Deposit refund only for cancellations made within one week of the event.

Click Here For Party Package Rental Form

Click on the link above, fill out and email Erica at esavard@carbondaleco.net
Paperwork and payment is due 48 hours prior to your rental.

Birthday Party Package Rental Information:

1. $250 per rental plus a $100 damage deposit
2. 2.5 Hour Rental MAX
3. Times Available:
   1. Saturdays between 11:30am-4:30pm
   2. Sundays between 10am-3:30pm
4. Includes:
   1. Activity Room and East 1/2 Basketball Gymnasium
   2. Bounce House + Toys Activity
   3. Room (chairs & tables included)

Click Here For CRCC Special Events Rental Agreement

Fill out rental agreement and email Robin at rjacober@carbondaleco.net
Paperwork and payment is due 60 days prior to the event.

1. The Rec Center Rental is for special events:
   1. Events longer than 3 hours which require the entire Gymnasium.
   2. Events with more than 100 people.
   3. Events that are open to the public and serving alcohol.
2. This rental offers the option of also renting the:
   1. Full Gymnsasium
   2. Kitchen
   3. Lobby/Patio
   4. Activity room
   5. Closing the entire facility to the public.
3. The rental also allows you to use the facilities after hours.
   1. This rental is most often used for Quinceanera’s, Weddings, Larger Birthday Partys, Holiday Parties, Graduation Parties, Large Multi-day Special Events for Non-Profits fundraisers, and more.
4. Reservations run from $2500 – $4000 but can be outside of these prices.
5. Reservations require the use of private security that is included in the cost of the rental and coordinated between CRCC and the security company.

Click Here For Half Court Basketball Gymnasium Rental Form

Fill out and email Erica at esavard@carbondaleco.net
Paperwork and payment is due 48 hours prior to your rental.

1. Rental Designation:
   1. Half gym rentals are for athletic activities only; other events will use the Party Rental Form.
   2. Rentals with over 100 people in attendance may be considered a special event.
      1. Contact the Recreation Manager for proper event designation.
   3. If your event is open to the public and serving alcohol it is a Special Event.
   4. If it is determined that your rental is a special event use the CRCC Special Event Rental Form.
2.  Payment Process:
   1. Payments can be made in the form of cash, credit card, or a check made out to “CRCC.”
3. Cancellation Policy:
   1. 24 hours prior to the event, a full refund less a $10 processing fee.
   2. 24 hours or less prior to the event forfeit the full rental fee less the damage deposit.
   3. CRCC staff reserve the right to cancel the reservation at any time. Any cancellation mandated by the staff will result in a full refund.
      1. Groups, organizations, or individuals failing to honor any closures are subject to a revocation of their rental and removal from the premises.
4. Rentals for the purpose of an event advertised to and open to the general public require Liability insurance coverage must be obtained and a copy of the proof of insurance will be submitted with the rental agreement.

Click Here For Activity Room Rental Form

Fill out form and email Erica at esavard@carbondaleco.net
Paperwork and payment is due 48 hours prior to your rental.

1. Rental Deadlines and Payment Process:
   1. Rental paperwork is only processed Monday – Friday, plan accordingly.
   2. Payments can be made in the form of cash, credit card, or a check made out to “CRCC.”
2. Rentals for the purpose of an event advertised to and open to the general public require Liability insurance coverage must be obtained and a copy of the proof of insurance will be submitted with the rental agreement.

Click Here For Climbing Wall Rental Form

Fill out from and email Erica at esavard@carbondaleco.net
Paperwork and payment is due:
48 hours prior to your rental if no climbing wall attendant is required
30 days prior if a climbing wall attendant is required.

1. Rental Includes:
   1. Use of the Climbing Wall
   2. Use of the Climbing Wall Equipment
      1. Use of Climbing Wall equipment (i.e.-harnesses, belay devices, lead climbing ropes) requires CRCC Climbing Wall staff to be present (additional fees apply).
      2. Rental of the wall by a group that has their own equipment requires (RENTER) to be belay certified and all participants to go through a safety orientation conducted by CRCC staff prior to use of the wall.

Click Here For Athletic Field Rental Form

Email form to mailto:wtempest@carbondaleco.net

1. Fields available for rent:
   1. Bill Hanks – Soccer or Baseball/Softball
   2. Hendricks Park – Soccer
   3. Miners Park – Soccer
   4. RVR – Soccer or Baseball/Softball
   5. Tiny Nightingale – Baseball/Softball
   6. Bridges – Soccer
2. Rental Deadlines:
   1. Single use rentals
      1. 48 hours prior to rental: rental form completed, signed, paid for, and approved.
   2. Camp and Seasonal rentals
      1. 30 day prior to first field use: rental form completed, signed, and approved.
   3. Tournaments
      1. 60 days prior to Tournament start date: rental form completed, signed, and approved.
      2. 30 days prior to the tournament: full payment received.
3. Cancellation Policy:
   1. 8 days or more days prior to the event: a full refund will be issued
   2. 7 days or less prior to the event: 50% of the total rental fees will be returned to the renter.
   3. 24 hours or less before the event: no refunds will be issued.

Click Here For Tennis and Pickleball Court Rental Form

Email form to mailto:wtempest@carbondaleco.net

1. Courts available for rent:
   1. RVR Tennis Courts – 2 Tennis Courts
   2. Darien Tennis & Pickleball Courts – 3 Tennis Courts or 6 Pickleball Courts
   3. Young Calaway Alpine Bank Pickleball Courts – 6 Pickleball Courts
2. Rental Deadlines:
   1. Single use rentals
      1. 48 hours prior to rental: rental form completed, signed, paid for, and approved.
   2. Camp and Seasonal rentals
      1. 30 day prior to first field use: rental form completed, signed, and approved.
   3. Tournaments
      1. 60 days prior to Tournament start date: rental form completed, signed, and approved.
      2. 30 days prior to the tournament: full payment received.
3. Rental Designation:
   1. Rentals with over 100 people in attendance may by considered a special event.
      1. Contact the Recreation Manager for proper event designation.
   2. If your event is open to the public and serving alcohol it is a Special Event.
   3. If it is determined that your rental is a special event the Town of Carbondale Special Event Agreement will be used for your rental and different rates may apply.
   4. Special Events paperwork will be obtained and coordinated through the Town of Carbondale Clerk.

Click Here For Park Shelter Rental Form

Supporting Forms to be submitted with rental form if needed:
Additional Structure Permit Request
Amplified Music Permit Request
Bounce House Permit Request

email form to mailto:esavard@carbondaleco.net

1. Rental Designation:
   1. This form is for park rentals with 1-100 people.
   2. Events with more than 100 participants and/or are requiring paid admission require the Special Event Form turned in no later than 60 days prior to the event and will processed by the Town Clerk.
   3. If your event is open to the public and serving alcohol it is a Special Event.
2. The rental fee includes the use of the designated park shade shelter requested:
   1. Sopris Park
   2. Triangle Park
   3. Miners Park
   4. Sopris Park Ben Reed Gazebo may be available upon special request.
3. Rental Deadlines and Payment Process:
   1. Full payment made and Rental Form completed, signed, and approved
      1. 48 hours prior to the rental
      2. 30 days required for use of: the Sopris Park Gazebo, amplified music, bounce houses, or events open to the public requiring liability insurance.
   2. Rental paperwork is only processed Monday – Friday, plan accordingly.

Click Here For Ice Rink Rental Form

Email form to mailto:wtempest@carbondaleco.net

1. Ice Rinks available for rent:
   1. Gus Darien Ice Arena
   2. Chacos Park Ice Rink
2. Rental Deadlines:
   1. Single use rentals
      1. 48 hours prior to rental: rental form completed, signed, paid for, and approved.
   2. Camp and Seasonal rentals
      1. 30 day prior to first Ice use: rental form completed, signed, and approved.
   3. Tournaments
      1. 60 days prior to Tournament start date: rental form completed, signed, and approved.
      2. 30 days prior to the tournament: full payment received.
3. Cancellation Policy:
   1. 8 days or more days prior to the event: a full refund will be issued
   2. 7 days or less prior to the event: 50% of the total rental fees will be returned to the renter.
   3. 24 hours or less before the event: no refunds will be issued.

Click Here For Full Basketball Gymnasium Rental Form

Fill out and email Erica at esavard@carbondaleco.net
Paperwork and payment is due 30 days prior to your rental.

1. Rental Designation:
   1. For athletic events with 1-100 people.
      1. Non-athletic events are considered special events or party rentals and require different contracts, pricing, and approval.
      2. Rentals with over 100 people in attendance may be considered a special event.
         1. Contact the Recreation Manager for proper event designation.
      1. 1. 1. If your event is open to the public and serving alcohol it is a Special Event.
            2. If it is determined that your rental is a special event use the CRCC Special Event Rental Form.
2.  Payment Process:
   1. Payments can be made in the form of cash, credit card, or a check made out to “CRCC.”
      1. No American Express
3. Cancellation Policy:
   1. 1 week prior to the event, a full refund less a $10 processing fee.
   2. 1 week or less to the event, forfeit 20% of the cost of the rental.
   3. 24 hours or less prior to the event forfeit the full rental fee less the damage deposit.
   4. CRCC staff reserve the right to cancel the reservation at any time. Any cancellation mandated by the staff will result in a full refund.
      1. Groups, organizations, or individuals failing to honor any closures are subject to a revocation of their rental and removal from the premises.
4. Rentals for the purpose of an event advertised to and open to the general public require Liability insurance coverage must be obtained and a copy of the proof of insurance will be submitted with the rental agreement.

Click Here For Bike Park Rental Form

Email form to mailto:wtempest@carbondaleco.net

1. Rental Deadlines:
   1. Single use rentals
      1. 48 hours prior to rental: rental form completed, signed, paid for, and approved.
   2. Camp and Seasonal rentals
      1. 30 day prior to first Ice use: rental form completed, signed, and approved.
   3. Bike Events
      1. 60 days prior to event start date: rental form completed, signed, and approved.
      2. 30 days prior to the tournament: full payment received.
2. Cancellation Policy:
   1. 8 days or more days prior to the event: a full refund will be issued
   2. 7 days or less prior to the event: 50% of the total rental fees will be returned to the renter.
   3. 24 hours or less before the event: no refunds will be issued.

Click Here For Skate Park Rental Form

Email form to mailto:wtempest@carbondaleco.net

1. Rental Deadlines:
   1. Single use rentals
      1. 48 hours prior to rental: rental form completed, signed, paid for, and approved.
   2. Camp and Seasonal rentals
      1. 30 day prior to first Ice use: rental form completed, signed, and approved.
   3. Skate Events
      1. 60 days prior to event start date: rental form completed, signed, and approved.
      2. 30 days prior to the tournament: full payment received.
2. Cancellation Policy:
   1. 8 days or more days prior to the event: a full refund will be issued
   2. 7 days or less prior to the event: 50% of the total rental fees will be returned to the renter.
   3. 24 hours or less before the event: no refunds will be issued.